Pilot & Team Organisation
Structure your teams. Standardise your workforce. Centralise every pilot, certification and assigned equipment — securely and automatically.
Pilot & Team Organisation gives you full visibility and control over the operational readiness of your crew. From automatic hardware possession tracking and digital pilot logbooks to certification management and role-based access, DroneControl ensures your pilots, teams and operational workflows remain compliant, coordinated and mission-ready.
Key Capabilities
Centralised Pilot Certification & Licensing Management
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Store and manage all pilot licenses, medicals and training certifications in one system.
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Automated expiry tracking keeps every pilot legally compliant.
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Supervisors have instant visibility of pilot readiness across the organisation.
Digital Pilot Logbook
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A secure, continuously updated digital logbook for each pilot.
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Flight hours and activity sync automatically from the DroneControl Platform.
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Eliminates manual logs and spreadsheet-based tracking.
Automatic Hardware Possession
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The system automatically records which pilot used which drone, battery, payload or controller for each mission.
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Builds a full chain-of-possession for every piece of hardware.
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Helps identify usage trends, responsibility, and potential training or maintenance needs.
Real-Time Flight Activity Monitoring
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Track pilot mission behaviour, operational load and flight performance in real time.
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Helps supervisors manage team distribution, identify training gaps and ensure safe operations.
Automated Notifications
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Receive alerts for licence expirations, overdue certifications, pilot recency issues and operational anomalies.
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Ensures your teams stay fully ready without administrative bottlenecks.
Centralised Equipment & Workflow Access
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Pilots can access manuals, SOPs, risk workflows and equipment information directly through their portal dashboard.
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Ensures every pilot has the latest operational guidance at all times.
Role-Based Permissions & Access Control
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Define roles such as Pilot, Admin, and Super Admin.
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Control who can edit, manage, review or operate certain elements.
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Strengthens organisational security and clarity of responsibility.
C
Certifications and licence dates are continually monitored.
How It Works
A
The Organisation Admin creates pilot profiles, uploads certifications and assigns roles.
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Supervisors monitor pilot activity, readiness and usage patterns from a central interface.
B
As pilots operate aircraft, the system automatically logs:
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Flight hours
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Mission behaviour
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Hardware possession — which pilot used which device
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Automated alerts notify supervisors of upcoming expirations or non-compliant pilots.
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Pilots access manuals, workflows and equipment information directly through their dashboard.
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Reduces risk with complete traceability of who flew what, when, and with which hardware.
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Ensures compliance through automated licence, certification and recency tracking.
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Improves safety and consistency with standardised workflows and up-to-date documentation.
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Eliminates administrative overhead by automating logbooks, notifications and record management.
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Supports scalable operations by keeping teams coordinated as your organisation grows.
Why It Matters
Security & Compliance
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All pilot and hardware data encrypted at rest and in transit.
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Strict role-based permissions maintain organisational integrity.
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Complete audit trail covering:
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Certifications
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Flight logs
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Hardware possession
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Operational events
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Designed for regulated aviation, public safety and enterprise compliance environments.
Typical Use Cases
Police or emergency services
managing pilot readiness across shifts and regions.
Large inspection teams
needing full traceability of pilots, flights and hardware assignment.
Training organisations
tracking student progression and equipment usage.
Growing drone programs
requiring structured team organisation and compliance automation.
